PAW Procurement

UMBC’s Paw Procurement System (PPS) is an online purchasing and payables system that manages university requisitions, purchase orders, software requests, and payment workflows.

To obtain a preparer or approver role in PAWs, contact the SABSC staff member supporting your department to initiate the access request.

Before submitting a request through PAW Procurement for software, cloud services, or computers, contact Student Affairs Communication and Marketing at sacm@umbc.edu or submit a Student Affairs IT Support Request form. SACM will provide support and ensure that the appropriate process is followed.

Procurement and Strategic Sourcing provides detailed information, training, and a quick reference guide.

For procurement questions, visit Procurement staff assignments for the best contact.

Paw Procurement System Login

For departmental or campus furniture purchases, UMBC requires you to source all items through Maryland Correctional Enterprises (MCE). To purchase from any other vendor, you must request and receive an official waiver. Learn more about working with MCE.

Submit a Purchase Order (PO) request for furniture purchases. All documentation required to issue a PO must be submitted prior to the start of services or the event date to allow sufficient time for review and approval. If a quote, agreement, contract, or order form requires review or signature, departmental staff must not sign on behalf of UMBC; only authorized procurement staff may sign or approve purchasing documents for the university.

  • Required Documentation for RT Ticket Submission:
    • Business justification for the purchase
    • Supplier quote, invoice, proposal, or order form
    • Supplier name, contact person, and email address
    • Funding chartstring
    • Target event or delivery date for items/services
    • Any additional supporting documentation
  • Approval Workflow
    • After the preparer submits the requisition, it routes to the Department Approver, then to the Procurement Reviewer, and finally to approval and PO creation.
  • Initiating Vendor Payment
    • Upon receipt of goods or completion of services, submit a finalized invoice so administrative or SABSC staff can record the receipt and process the invoice against the PO.
  • Payment Timeline
    • Once Procurement approves the invoice, the information is submitted to the State of Maryland, which typically issues payment via check within 4 to 6 weeks. Vendors may enroll in ACH electronic payments by submitting the GAD-X10 form.